Privacy Policy

Who We Are

KildareFamily.com is operated by the Kildare Family Association, a private family organisation connecting members of the Kildare family across the globe. Our ancestral roots are in County Kildare, Ireland, with family branches in Jamaica, the United Kingdom, the United States, Canada, and Australia.

Information We Collect

When you register for an account or use our website, we may collect the following personal information:

• Full name (first name and last name)
• Email address
• Date of birth
• Phone number
• Location (city, country)
• Family branch affiliation
• Profile photographs
• Family tree data (names, relationships, dates, and biographical details of family members)
• Activity logs (login times, page visits, and actions taken within the site)
• Content you upload, including photographs and comments

How We Use Your Data

Your personal information is used for the following purposes:

• Creating and maintaining your member profile
• Building and displaying the family tree
• Coordinating family events and reunions
• Sending birthday reminders to family members
• Facilitating internal communication between family members
• Displaying photographs in the family gallery
• Site administration, security, and troubleshooting

Data Storage and Security

We take the security of your data seriously:

• All data is stored in a SQLite database on our web server
• Uploaded files (photographs and documents) are stored on the server filesystem
• Passwords are hashed using the bcrypt algorithm and are never stored in plain text
• Access to the database and server is restricted to authorised family administrators

Cookies

We use session cookies (PHPSESSID) solely for authentication and maintaining your login state. We do not use tracking cookies, analytics cookies, or any third-party cookies. For more details, please see our Cookie Policy.

Data Sharing

Your personal information is never sold or shared with third parties. Your data is only visible to other authenticated family members in accordance with your privacy settings. Administrators have access to member data for the purposes of site management and family tree maintenance.

Member Privacy Controls

You have control over the visibility of your personal information. Through your profile settings, you can manage:

• Profile visibility (who can view your full profile)
• Date of birth display preferences
• Contact information visibility (email, phone number)

Data Retention

Your personal data is retained for as long as your account remains active. If you wish to have your account and associated data deleted, you may request this at any time by contacting us. Upon receiving a deletion request, we will remove your personal data within a reasonable timeframe, except where retention is necessary for family tree integrity (in which case, data may be anonymised rather than deleted).

Your Rights

In accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR), you have the right to:

• Access — request a copy of the personal data we hold about you
• Correction — request that we correct any inaccurate or incomplete data
• Deletion — request that we delete your personal data
• Data export — request a portable copy of your data in a standard format

To exercise any of these rights, please contact us at the email address below.

Children's Privacy

Members under the age of 18 may have accounts on KildareFamily.com, but only with the consent and supervision of a parent or legal guardian. Parents or guardians are responsible for the accuracy of information provided for minors and may request access to, correction of, or deletion of their child's data at any time.

Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

Email: admin@kildarefamily.com

Last updated: March 2026